Otter.ai Pricing 2026: Basic Free, Pro $16.99, Business $30 per User

Otter.ai costs $16.99 per user a month for Pro and $30 for Business on monthly billing, or $8.33 and $19.99 a month when billed yearly. Basic is free with 300 transcription minutes a month, Pro raises that to 1,200 minutes, and Business removes the cap on meetings. Enterprise has no published price.

The minute cap, not the sticker price, decides which plan you need. Pro's 1,200 minutes are 20 hours of meetings a month, and Pro also stops transcribing any single conversation after 90 minutes. Someone with five hours of calls a week outgrows Pro before the month ends, whatever they think of the price.

Prices and limits were read on 28 October 2026 on Otter's pricing page, on both the monthly and annual toggles and in its plan comparison chart. Toolradar data: of the 176 transcription tools that Toolradar, the software directory we run, tracks as of October 2026, Otter.ai is the second most cross-shopped, listed as an alternative to 94 other tools (Descript leads with 113).

Otter.ai plans at a glance

Plan	Monthly billing (per user)	Yearly billing (per user, per month)	Transcription minutes a month	Longest single conversation
Basic	$0	$0	300, shared with imports	30 minutes
Pro	$16.99	$8.33	1,200, shared with imports	90 minutes
Business	$30	$19.99	Unlimited meetings, 6,000 for imported files	4 hours
Enterprise	Schedule a demo	Schedule a demo	Unlimited meetings, 6,000 for imported files	4 hours

Otter labels the yearly toggle "save 51%" on Pro and "save 33%" on Business. Minutes do not roll over. On Basic and Pro the allowance is one shared pool, so a recorded interview you upload eats the same minutes as a live Zoom call.

What does an hour of Otter transcription cost?

Our cost table: price per transcribed hour if you use the full monthly allowance, our division of Otter's printed prices on 28 October 2026.

Plan and billing	Price per month	Hours included	Cost per hour at full use
Basic	$0	5	$0
Pro, monthly	$16.99	20	$0.85
Pro, yearly	$8.33	20	$0.42
Business, monthly	$30	Unlimited meetings; 100 hours of imports	$0.30 per imported hour
Business, yearly	$19.99	Unlimited meetings; 100 hours of imports	$0.20 per imported hour

Yearly Pro halves the cost of every hour, to about 42 cents. That is the best rate on the ladder for anyone whose meetings fit inside Pro's allowance. The catch is that the rate only holds at full use: a Pro user who records eight hours a month pays the same as one who records twenty, so a light user's real cost per hour on monthly Pro is more than $2.

Business is the cheaper hour once you pass Pro's cap, because meeting minutes stop counting at all. On yearly billing the step from Pro to Business adds $11.66 per user a month by our subtraction. A heavy user who would otherwise split recordings or upload files to stay under Pro's cap is buying back that time for less than $12 a month.

Which plan fits how many meeting hours?

Basic fits occasional calls of 30 minutes or less. Five hours a month sounds generous, but the 30-minute ceiling per conversation cuts off any hour-long meeting halfway, and Basic keeps only your 25 most recent conversations. It also allows just 3 imported files over the life of the account, so it is a trial, not a work tool.

Pro fits up to roughly four one-hour meetings a week. Four weekly hours come to about 17 hours a month by our arithmetic (4 x 52 weeks / 12), safely inside 20. Five weekly hours come to about 22, which breaks the cap in the last week of a long month. Pro also caps each conversation at 90 minutes, so a two-hour workshop or a long board call will not be transcribed in full.

Business fits anyone in back-to-back calls. Meetings and in-app recordings have no monthly limit, each conversation can run four hours, and Otter can sit in three meetings at once. If your calendar is mostly external calls and you work a full week, start here rather than paying for Pro and hitting the wall mid-month.

What each plan includes besides minutes

Basic joins Zoom, Microsoft Teams and Google Meet, transcribes live, identifies speakers, and gives you 20 AI Chat questions a month (three per conversation). It exports only audio and plain text.

Pro adds advanced meeting templates, unlimited storage, a shared team vocabulary, advanced search and export to PDF, DOCX and SRT captions. AI Chat rises to 50 questions per user a month, and Zapier joins the integrations. Salesforce and HubSpot note sync works for one user only.

Business adds admin tools such as activity logs and usage analytics. AI Chat allows 200 questions a month per user, CRM sync covers five users, imported files are unlimited in number (6,000 minutes a month), and support is prioritized.

Enterprise adds single sign-on, SCIM provisioning and domain capture, the Otter API and webhooks, the Otter Sales Notetaker and a HIPAA add-on. Otter says SSO and SCIM require a minimum 100-user license, so a 30-person team that needs SSO is buying a 100-seat contract.

The seat caps that force an upgrade

Pro allows at most 5 billed users in a workspace, and Business at most 25. That rule matters more to a growing team than any per-seat price. A sixth person cannot join a Pro workspace, so a team of six pays Business rates for everyone, and the 26th person moves the team to Enterprise, which has no list price.

Our team table: annual cost on yearly billing, Otter's printed per-user rates times 12 times seats, our arithmetic.

Team size	Cheapest Otter plan allowed	Yearly cost	Same team on monthly billing
1	Pro	$99.96	$203.88
5	Pro	$499.80	$1,019.40
6	Business	$1,439.28	$2,160
10	Business	$2,398.80	$3,600
25	Business	$5,997	$9,000
26 or more	Enterprise	Not published	Not published

Going from five people to six nearly triples the bill, from about $500 a year to about $1,440, because the sixth hire moves all six seats to Business. If your team sits right at five, budget for that jump before you hire, or check whether everyone on the team really needs a paid seat.

Monthly vs yearly billing, and the student discount

Paying yearly saves $103.92 per Pro user and $120.12 per Business user, by our arithmetic on the printed monthly and yearly-equivalent rates. On Pro the yearly price is less than half the monthly one, so monthly billing only makes sense if you need Otter for a project of five months or less.

Students and teachers with an email address ending in .edu get 20% off Pro: $6.67 a month billed $79.99 a year, or $13.59 on monthly billing, per Otter's pricing FAQ. The discount covers Pro plans bought by individual students and teachers. Otter takes credit and debit cards on its website and in-app purchases through the Apple App Store and Google Play; it does not accept PayPal.

Otter.ai vs Fireflies and Fathom on price

Otter Pro is the cheapest paid seat of the three on yearly billing, and the only one with a monthly minute cap. Prices below were read on 28 October 2026 on Fireflies' pricing page and Fathom's pricing page.

Five users, yearly billing	Entry team plan	Yearly cost (our arithmetic)	Transcription limit
Otter.ai	Pro, $8.33 per user a month	$499.80	1,200 minutes per user a month
Fireflies.ai	Pro, $10 per seat a month	$600	Unlimited, 8,000 minutes of storage per seat
Fathom	Team, $15 per user a month, 2-user minimum	$900	Unlimited meetings

For a light-to-moderate team the $100 a year Otter saves over Fireflies Pro is real money. For heavy users it buys a cap the other two do not have. At ten people, where Otter forces Business, Fireflies Pro costs $1,200 a year against Otter's $2,398.80, so the ranking flips. Our Fireflies pricing breakdown covers its AI credits and storage limits, and the Otter vs Fireflies comparison weighs languages, integrations and admin round by round.

Toolradar data: the median cheapest paid plan across 66 priced transcription tools on Toolradar is $12 a month as of October 2026. Otter Pro sits below that median on yearly billing and above it on monthly billing.

Is Otter.ai worth the price in 2026?

For one person with up to about four hours of meetings a week, yearly Pro at $99.96 is the cheapest paid seat among the three notetakers priced here. For a team of six or more, up to Business's seat limit, or for anyone who lives in calls, Business is the plan to price, and at that point Fireflies and Fathom deserve a quote too.

Otter is poor value in three cases: monthly Pro for a permanent need, Pro for someone whose meetings regularly run past 90 minutes, and a six-person team that could stay on a cheaper competitor. Toolradar keeps profiles of Otter.ai, Fireflies.ai and Fathom. Our sister site AIpresso has a full Otter.ai review of its features.

Readers comparing the whole field can start with our best AI note takers roundup, the AI meeting assistants ranking and the Fireflies review. Consultants who bill clients for meeting time should read the AI meeting notes tools for IT consultants, and anyone setting this up for the first time can follow our guide on how to transcribe a meeting automatically. Teams also choosing note apps can compare the best AI note-taking apps. Before adding another subscription, teams that already pay for a meeting or booking tool can check what it bundles in our Zoom review and Calendly pricing breakdown.

How we checked these prices

We read Otter's pricing page on 28 October 2026 on the monthly and annual toggles, with its plan comparison chart and pricing FAQ, and the Fireflies and Fathom pricing pages the same day. Cost per hour divides each printed monthly price by the hours in the plan's allowance; team totals multiply printed per-user rates by seats and 12 months. Limited-time and country-specific offers on the page are left out. We did not run an Otter account for this page.

FAQ

How much does Otter.ai cost in 2026?

Otter.ai Pro costs $16.99 per user a month on monthly billing or $8.33 a month billed yearly, and Business costs $30 monthly or $19.99 a month billed yearly. Basic is free with 300 minutes a month. Enterprise is sold through a demo and has no public price.

How many minutes do you get on Otter.ai?

Basic includes 300 transcription minutes a month and Pro 1,200, with recorded meetings and imported files drawing on the same pool and no rollover. Business has no limit on meetings and in-app recordings, plus 6,000 minutes a month for imported files. Single conversations stop at 30 minutes on Basic, 90 on Pro and four hours on Business.

Is Otter.ai free?

Yes, Basic is free with 300 minutes a month, live transcription, speaker identification and the Zoom, Teams and Meet assistant. Its limits are tight for work: 30 minutes per conversation, only your most recent conversations kept, and three imported files for the life of the account.

How many users can be on Otter Pro?

Otter Pro allows up to 5 billed users per workspace and Business up to 25. A team of six must buy Business for every seat, which costs $1,439.28 a year on yearly billing by our arithmetic, against $499.80 for five Pro seats. Teams above 25 need Enterprise.

Does Otter.ai have a student discount?

Yes. Students and teachers with a .edu email address get 20% off Pro, which comes to $79.99 a year or $13.59 a month on monthly billing. The discount is for individual Pro plans and is claimed from the upgrade page after signing in with the .edu address.

Is Otter.ai cheaper than Fireflies?

For up to five users on yearly billing, yes: five Otter Pro seats cost $499.80 a year against $600 for five Fireflies Pro seats. Otter Pro caps transcription at 1,200 minutes a month per user while Fireflies Pro does not, and from six users Otter requires Business, which makes Fireflies Pro the cheaper option.

Cite this: Techpresso, "Otter.ai Pricing 2026: Basic Free, Pro $16.99, Business $30 per User", November 2026.

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